Wireless Printing: Passwords are a Must
In the current technological age, so much is
powered by computers and so many businesses are fully reliant on computer
technology. As technology has developed over the years, so have the hardware
and software sides of computing. Printers, that once had to be manually plugged
into a computer, have now been developed to the point where they can operate as
wireless entities. Wireless means that information is transferred between two
or more sources which are not connected by an electrical conductor (i.e. a cable).
These days almost all internet connection on
computers is wireless, the computer picks up the signal omitted from the modem
and connects to the internet in the same way it would were it plugged in. Even
older computers that do not have an in-built wireless connection can become
wireless through use of a wireless USB stick. Wireless printers
work in more or less the same way; a signal in the printer picks up a signal
from the PC or laptop in question and configures with it so that the user can
print without having to plug their computer into the printer.
In a business environment wireless multifunction printers, such as the Epson Workforce Pro, can prove invaluable.
Many businesses have a plethora of information that they need to print off on
any given day; reports, invoices, letters, figures etc. For this reason it is
necessary that all employees in a business have readily available access to
printing, otherwise there will be queues to use the printer and important work
may not be printed in time. In other words it would be impractical to run a
successful business without the use of one or several wireless printers.
However, despite the uses of wireless printing
it is still pertinent to ensure that security measures are put in place in the
form of passwords. Without password protection there could be breaches of
security; people may have access to work or sensitive material that they are
not supposed to have access to. Without password protection individuals may be
able to print this sensitive information and thus release it to the outside
world.
Another reason password security is paramount is that
it can protect employees. Each computer should be password protected and each
colleague should have to enter their password before being permitted to print
anything. The importance of this is obvious, without passwords an employee
could access their colleagues computer and print a silly or offensive piece of
material; something poking fun at the boss perhaps. No one knows that the
individual accessed a computer that wasn't theirs and so the colleague whose
computer was used will most likely be blamed and could face disciplinary
action. It is for this reason that colleagues must also ensure that their
passwords remain secret when they are given them.