We’ve all been there. We press the button to turn the
computer on and... nothing. We try again. Nothing. We try not to panic as we
unplug it and plug it back in, but still it remains unresponsive. Yes, you
guessed it... your computer is dead. A computer expert confirms it, and you ask
with hope in your voice if they’ll be able to get all your data off it. Then
comes the line we all dread: “We can’t do that, but you backed everything up,
right?”
Backing
up data is a difficult habit to get into. We assume that our computers will
probably be fine, and we don’t want to waste precious time in our days
transferring everything onto an external hard drive or a cloud storage system just in case. Not only is it time
consuming, it’s also very tedious, so most of us don’t do it as often as we
should, if at all.
However, what will you do if you lose everything?
Client information, invoices, work... it’s a whole lot more time consuming to
do it all again. Fortunately, if you don’t want to back everything up yourself,
there are IT support
companies out there who will be only too willing to do it for you. And, what’s
more, they can continue that backup process for you so that everything stays
backed up at all times.
It can be extremely costly to chase all of your
information up again, whether it’s calling each client individually to get
their information again or copying it all out from paper copies, which wastes
you precious time and money which could be spent working on more important
matters. Not only this, but it will look highly unprofessional having to
explain to your clients that their information is missing or their work will be
late as it hasn’t been backed up.
Another reason backing up your data is so useful
is because we all make mistakes, and sometimes we accidentally save a revised
version of a document despite needing the original version, so you will be able
to easily pull the revised version out of the backup folders. Likewise, if a
document mysteriously goes missing or gets deleted, you can find the backup
version again so you can seamlessly continue working.
Anything which makes your working life a little
easier should be embraced and welcomed into your office, and simply making sure
your data is backed up regularly should do just this.