Five Reasons to Switch to Online Faxing

For many businesses, faxing is an integral part of communication. Yes, there’s email, there’s text messaging, there’s video conferencing. But can all these take the place of the fax? Research has shown that they can’t -- at least, not yet.

Which brings us to the question: Should you continue to use your old, clunky faxing system with its outdated technology and rapidly dwindling usage all over the world? Or switch to a modern and widespread online fax system?

For most businesses, the answer has been a resounding vote of confidence in the online faxing system. We will discuss some of the reasons for this below.

You Can Send Faxes from Anywhere in the World

Let that sink in for a moment. And no, we don’t mean walking to the nearest Xerox or photocopying center. We mean doing it by yourself, all from the convenience of your home or hotel room and all without having to carry around heavy equipment.

That’s pretty amazing, don’t you think? You see, online faxing works pretty much like email. You scan your documents with a portable scanner or even an app on your phone, upload them to your email and boom, sent!

Your recipient gets the mail, checks it, and replies. So, it doesn’t matter if you’re in some remote location for your work -- as long as there’s internet connectivity, you’re good.

Ability to Send and Respond to Faxes Quicker

With traditional fax machines, you have to wait to send and receive faxes. With modern, online faxing systems, you can send and receive faxes on the go. This will help cut your waiting time drastically and improve the efficiency and productivity of your workplace.

With this, there’s no need to wait for that infernal fax that’s already late, when you have other important things to do. Also, you and your employees no longer have to leave your desks to send and receive faxes. This can be quite advantageous when you’re in the zone and standing up to send or receive faxes will break your concentration.

No Spam Whatsoever

For many business owners, this is a huge upside. With traditional faxes, lots of companies were receiving spam faxes that were not only irritating and distracting, they were using up precious ink and papers and driving up the companies’ paper expenditure.

But, with online faxing services, you never have to worry about spam or spend another cent on papers because the darn spammers’ faxes were gobbling up your papers and ink. This is a good development seeing as many companies are now looking for ways to cut costs.

Security and Privacy

Traditional faxes were a huge security risk. Let's say your doctor faxes over your results, and it’s right there for the first person on-site to see. Or maybe your organization is currently in the process of quietly signing up a high-profile client and a fax comes in indicating interest, it could become public news if it gets in the wrong hands.

Bottom line, traditional faxing was rife with privacy and security concerns. Online faxing systems, however, are extremely private. Online faxes only go straight to their intended recipient’s email box and can only be read or decrypted by them alone. If security and privacy are important to you, online faxing is the way to go.

Faxes Never Get Lost

If you have lost an important fax in the past, then you know how terrible the experience was. With online faxing, you never have to worry about that at all. You see, online faxes can be stored on a server where they can be accessed at any time and deleted whenever you don’t need them anymore.

There’s also the added advantage of ease-of-sharing and mobile-friendliness. So, what are you waiting for? Go get yourself an online faxing system today. At least try it out before committing to a long term use. Check online and start researching the online fax service that will meet your business needs.

Author Bio:

Oscar King is a freelance writer who contributes articles and advice on a variety of issues affecting the business community and, in particular, the challenges faced by the small business owner.